Data Management Services:
Newsletter
September 2019
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Welcome
Welcome to the new Herts for Learning Data Management Services newsletter. We aim to bring you all of the latest updates and highlight changes on upcoming tasks you’ll need to carry out across the coming term.
If you have any suggestions of additional content you would like us to include in future editions, please email help@sd.hertsforlearning.co.uk.
Jennie Readings, Head of Data Management Services
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Key dates
Thursday 3rd October 2019: School census day
Friday 25th October 2019: Attainment on Entry deadline
Thursday 7th November 2019: School workforce census day
Wednesday 26th February 2020: Herts for Learning Technology Showcase
FREE to attend. Recommended for SLT, subject leaders, teachers and governors
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Upcoming tasks
Statutory requirement: submission of the School Workforce Census (SWC)
Thursday 7th November 2019
A document on preparing, creating and sending your SWC is available on the grid here.
The Herts for Learning (HfL) Data Management Services (DMS) team offers training courses on submitting an accurate SWC return and workshops for delegates to access their own data. To find out more and book your place, click here (Course refs: 19DMS/050A, 19DMS/051A, 19DMS/052A, 19DMS/053A)
Start of year procedures
We recommend carrying out the procedures in our DMS002 document once the new academic year has started. Try and complete this document on the first day of term if possible, as you will need your new pupils added for Dinner Money (if applicable).
Class Organisation Return
The Class Organisation Return needs to be submitted by the end of the first week of term. Simply run the report in SIMS and return via anycomms+. Full guidance can be found here.
School census: autumn
Thursday 3rd October 2019
Key changes and reminders can be found here. If you wish to carry out the processes contained in the school census documentation we send to schools, on your own school data, with guidance to hand from a data management consultant, then book on the SIMS Census Preparation course here.
For SIMS Post-16 Census and Maximising Post-16 funding
The DMS team will now be presenting post-16 census sessions jointly with Suki Gill, 16-19 Curriculum and Funding Adviser. The aim of a session is to give an overview and understanding of the data recorded in SIMS which feeds into the census return as well as have an understanding of the key data requirements thus ensuring schools claim 100% funding in 2020/21. Sessions are available to book here, with Document DMS033 available for further guidance.
Primary schools only: Submission of Attainment on Entry data to Local Authority
Friday 25th October 2019
The LA is asking schools to submit their Attainment on Entry data for their N2 and Reception pupils. Data collected enables the LA to produce analysis for participating schools showing how their pupils’ attainment on entry compares with district and county averages. Documentation will be available here.
Herts for Learning termly user group meetings
Free to schools with a Data Management Services support contract
Join us at one of our termly user group meetings around the county. Meetings will provide up-to-date information on statutory returns, day-to-day processes and procedures and a chance to network with other school administrators. Browse locations and reserve your place here.
“The user group meetings are an excellent opportunity to review upcoming tasks, learn about updates and share tips on how to improve.” – Linda Levy at Yavneh College
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Updates from the HfL Data Management Services team
Save the date: Herts for Learning Technology Showcase
Wednesday 26th February 2019 – FREE to attend
This exciting event held by the ICT services team will showcase the latest technology specifically designed for use within the classroom and enable schools to see a wide range of innovative resources. Lite-bite sessions will be running throughout the day designed to update and provide CPD across a wide range of ICT and computing topics. Click here to register.
HfL DMS team reaccredited by Capita for their SIMS support
Thank you to all of the 245 schools that completed the accreditation survey used to support our application. The many positive comments from schools completing the survey are an acknowledgement of the support we consistently strive to provide in ensuring that schools get the best from their Management Information Systems. Full story here.
DMS Portal launching at the beginning of November
HfL are pleased to announce a DMS Portal will be launching on the HfL website at the beginning of November. Click here for further information.
Arbor
The DMS team aim to achieve accreditation status for Arbor during the autumn term, which will allow HfL to provide Arbor support and training. If you would like to know more, please contact us via the ICT Service Desk (01438 844777 option1, option 1).
Student List Reporting webinar
Last term, the DMS team delivered HfL’s first webinar on the topic of Student List Reporting in SIMS. Feedback has been extremely positive, with a delegate new to SIMS commenting “this has been really helpful” and another stating “the format was brilliant”. Further webinars are currently in development.
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